VERITAS101

Northwest Investigations Ltd. Incorporating VERITAS 101

PRIVACY POLICY
INTRODUCTION

The General Data Protection Regulations (GDPR) came into force on 25 May 2018. The regulations are intended to ensure that data is controlled and the sharing of data is regulated. The nature of our business is that ALL the information we hold is treated as highly confidential consequently we do not share data with other parties except unless specifically instructed by our clients. This will not change. GDPR does afford rights to individuals whose data we might hold placing an obligation under the legislation for us to provide information to those applying for data to provide it to them. To protect client confidentiality we have adopted a policy not to keep investigation data beyond the conclusion of investigations. In this policy we will state how we will erase all but current ongoing investigation data except that required for accounting purposes which we have constructed to keep to the absolute minimum required information. The principal is simple if we do not store the data we cannot share it or have it breached in anyway. This change of policy fulfils the requirement of law and ensures that increased rights of individuals to data held do not breach client confidentiality.

This Privacy Policy describes the way in which Northwest Investigations Ltd. Incorporating VERITAS101 (VERITAS101) deal with the information and data we hold.

We will process any personal information provided to us or otherwise held by us relating to you in the manner set out in this Privacy Policy. Information may be provided via the VERITAS101 website (the “Website”), telephone calls, emails, written correspondence or any other means.

In the case of clients who accept this Privacy Policy you agree that you understand and accept the use of your personal information as set out in this policy. If you do not agree with the terms of this Privacy Policy please do not use the Website or otherwise provide us with your personal information.

WHO WE ARE

References in this Privacy Policy to “VERITAS101”, “we”, “us” or “our” relate to Northwest Investigations Ltd. Incorporating VERITAS 101 a Limited Company incorporated in Scotland, We carry out private and commercial investigations and are Data Protection Registered with the Information Commissioners Office (ICO) and hold Full Business Insurance.

CONTACTING US

If you have any concerns, or would like more detail about how we process your Personal Data, you can contact us using contact@veritas101.co.uk

PROTECTING YOUR PERSONAL DATA

Your Personal Data isn’t just protected by the commitment and high standards of VERITAS101, it is also fully protected by law. The law states that we can only process your Personal Data when there is a genuine reason to do so.

LEGITIMATE INTERESTS

When we have a business or commercial reason to process your Personal Data this is referred to as a legitimate interest. Your Personal Data is still protected and we must not process it in a way that would be unfair to you or your interests.

If we do use legitimate interests as a reason to process your Personal Data you have the right to object. However, compelling grounds for processing such information may over-ride your right to object.

HOW LONG WE KEEP YOUR PERSONAL DATA

When your data is kept by VERITAS101 we will ensure that it is appropriately protected and only used for acceptable purposes.

We will keep your data for the period that you are a customer of VERITAS101 and unless otherwise instructed by you, on the 1st day of the month after we have completed your instruction we will erase any reports we have provided or any information we have upon you or the subject(s) we are instructed to investigate. We will retain however your name and the subject’s name or company on our accounting records.

If you are no longer a client of VERITAS101, we will keep your data for the minimum length of time required to comply with the purposes set out in this policy and relevant legal or regulatory obligations. Your Personal Data may be kept longer if we cannot delete it for technical reasons.

INFORMATION COLLECTED

The information and data about you which we may collect, use and process includes the following:

Telephone conversations, completed webforms, emails letters, other digital communications such as SMS and WhatsApp, verbally face to face and any other communication method of your choosing.

Where it is reasonable for us to do so and not detrimental to your rights and freedoms, we also collect Personal Data from publicly available sources such as internet searches, Companies House, and broadcast media.

Information we have may have been obtained from information you have chosen to share publicly on social media or otherwise on the internet etc. We have no control over this.

PERSONAL DATA WE SHARE WITH OTHERS

We will only share data as per the explicit instructions of clients or as required to do so by a requirement of law.

DATA TRANSFER OUTSIDE THE EEA

We will only transfer your Personal Data outside of the EEA where:

• We have the explicit instruction to do so from clients
• To comply with a legal duty or obligation

If we do transfer your Personal Data outside of the EEA, within VERITAS101, we will take measures to ensure it is protected to the same standards as it would be within the EEA by relying on one of the following:

• The country that is receiving your Personal Data has been found by the European Commission to offer the same level of protection as the EEA. More information can be found on the European Commission Justice website.
• We will use contracts that require the recipient to protect your Personal Data to the same standards as it would be within the EEA
• Where the transfer is to the USA and the recipient is registered with Privacy Shield. Privacy Shield is a framework that ensures Personal Data is protected to a level approved by the EU. 

In some instances we may be compelled by law to disclose your Personal Data to a third party and may have limited control over how it is protected by that party.

COOKIE POLICY

We collect different types of information for various purposes to provide and improve our Service

Cookies and Usage Data
We may use your Personal Data to contact you with newsletters, marketing or promotional materials and other information that may be of interest to you. You may opt out of receiving any, or all, of these communications from us by contacting us.

Usage Data
We may also collect information how the Service is accessed and used (“Usage Data”). This Usage Data may include information such as your computer’s Internet Protocol address (e.g. IP address), browser type, browser version, the pages of our Service that you visit, the time and date of your visit, the time spent on those pages, unique device identifiers and other diagnostic data.

Tracking Cookies Data
We use cookies and similar tracking technologies to track the activity on our Service and hold certain information.

Cookies are files with small amount of data which may include an anonymous unique identifier. Cookies are sent to your browser from a website and stored on your device. Tracking technologies also used are beacons, tags, and scripts to collect and track information and to improve and analyse our service.

You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our service.

Examples of Cookies
Session Cookies. We use Session Cookies to operate our Service.
Security Cookies. We use Security Cookies for security purposes


YOUR RIGHTS OVER YOUR PERSONAL DATA

We will assist you if you choose to exercise any of your rights over your Personal Data, including:

• Withdrawing your previously granted consent; however, this will not invalidate any previously consented processing
• Lodging a complaint with any relevant Data Protection Authority
• Access to your Personal Data that we hold or process
• Correction of any Personal Data that is incorrect or out of date
• Erasure of any Personal Data that we process
• Restrict processing of your Personal Data in certain circumstances
• Asking us to provide you or another company you nominate with certain aspects of your Personal Data, often referred to as ‘the right to portability’
• The ability to object to any processing data where we are doing it for our legitimate interests
• The ability to contest a decision made entirely by automated processing, to express your point of view and to request that a human review the decision

For more information on these rights you can email us at contact@veritas101.co.uk

CHANGES TO OUR PRIVACY STATEMENT

We may update this policy from time to time, so please review it frequently.